Stocktake app for Shopify shops

How it works

Built around the shelf you are looking at

Illustration of a shop shelf split into a counted section and an uncounted section

Start with the section that keeps causing trouble

A stocktake does not have to mean counting the entire shop. Imagine a clothing shop where the accessories wall stays tidy, but sizes on the knitwear rail keep getting mixed up. That rail is a sensible place to start. Count what is there and investigate the differences while the products are still in front of you. Binly supports counts of one shelf or section as well as a full shop count.

Pick a section with a clear beginning and end.
Include the stock behind it, agree what belongs in the count.
A manageable count is easier to review carefully.

You can use the same stocktake software for a small check during the week and a larger count when you have time set aside. If you have been searching for a stock take app because the annual count keeps getting postponed, try a narrower first job. Pick a section with a clear beginning and end. Include the stock behind it, agree what belongs in the count, and finish that section before moving elsewhere. A manageable count is easier to review carefully.

Illustration of a variance report card with one flagged row before it is applied

How to count stock and check it before applying

Suppose a gift shop wants to count its candle shelf. There are similar jars, different scents and spare boxes underneath. The count needs to cover those physical units, not just the display at eye level. Use this sequence in Binly: Choose the shelf, section or whole shop you want to count. Count the products with your phone camera or a USB barcode scanner.

Review the variance report before anything changes in Shopify.
Apply the finished count to Shopify with one tap.
Binly gives you the variance report before the update.

Review the variance report before anything changes in Shopify. Investigate unexpected differences and check the physical stock again where needed. Apply the finished count to Shopify with one tap. The review is worth your attention. If a scent looks short, check the spare box before accepting the result. A barcode identifies the product being counted. It cannot tell you that another box is tucked behind the counter. Binly gives you the variance report before the update, so checking a result is part of the workflow. You decide when the count is ready to apply.

Illustration of three people each counting a different part of a shop floor

Give each person a clear patch of the shop

Several people can count at once in Binly. For a homeware shop preparing a full stocktake, that might mean one person on tableware, another on cushions and another in the stockroom. Agree those areas before anyone starts scanning. A phone camera is useful when you are moving between shelves. A USB barcode scanner may suit the person bringing products to a fixed counting spot.

Binly supports both, so the counting method can follow the job in front of each person.
Otherwise, two careful people can still count the same trolley twice.
A stock taking application helps record the count, but clear boundaries still matter.

Binly supports both, so the counting method can follow the job in front of each person. Pay particular attention to stock that sits between areas. A trolley of mugs waiting to go onto the shop floor needs an owner for the count. Otherwise, two careful people can still count the same trolley twice. A stock taking application helps record the count, but clear boundaries still matter. Finish with a shared review of the variances and the places where stock was moving. That is the moment to resolve uncertainty, before the Shopify update.

Illustration of an open delivery box being scanned unit by unit

Keep the next delivery from undoing the count

You have counted the stationery shelves. Then a delivery arrives, and someone is tempted to enter the quantity written on the packing slip without opening every box. If the delivery is short, the shop is back to working from a number it has not checked. Binly also supports receiving by scan. Scan every incoming unit, each scan adds one, and one tap writes the new quantities to Shopify.

The same receiving method works inside a purchase order.
Purchase orders also support partial deliveries.
Reorder suggestions use real supplier lead times from past deliveries.

The same receiving method works inside a purchase order. For a box containing notebooks in several colours, scanning the actual units makes the receiving task concrete. You are recording what arrived. Purchase orders also support partial deliveries, so a supplier sending the rest later does not have to be treated as a complete delivery today. After that, low stock emails and reorder points help you keep an eye on what needs attention. Reorder suggestions use real supplier lead times from past deliveries. A good stocktake becomes the start of a repeatable routine.

Start to finish

From install to your next reorder

Choose

Choose the shelf, section or whole shop you want to count.

Count

Count the products with your phone camera or a USB barcode scanner.

Review

Review the variance report before anything changes in Shopify.

Apply

Apply the finished count to Shopify with one tap.

Inside Binly

See the screen behind the workflow

Click a tab to see that screen inside Binly.

Counting a shelf with live variance while scanning

Size grid view for counting variants by size

Reorder suggestions grouped by supplier with lead times

A purchase order with receiving and a partial delivery

A cost change alert comparing supplier prices

Pricing

Simple, honest pricing

Plans are Free for small shops, Starter at $19/month or $190/year, Pro at $39/month or $390/year, and Growth at $99/month or $990/year. Installation includes a 7 day Pro trial. A small shop doing occasional stocktakes should start by checking whether Free covers its needs, then consider Starter if a paid plan is needed. Confirm feature access before choosing. Cancel any time, with no contracts.

Recommended for you

Free

Start counting today.

$0

free forever, no card

Barcode stocktakes on your full catalog
Live variance in units and dollars
Low stock alerts by email
No credit card required

Add Binly to Shopify

Starter

Everything a single location store needs.

$19/mo

or $190/yr

Up to 500 products, one location
Unlimited stocktakes with barcode scanning
Purchase orders, suppliers and receiving
Barcode and price label printing

Start 7-day free trial

Pro

For larger or multi location stores.

$39/mo

or $390/yr

Everything in Starter, plus

No catalog cap, every product you have
All your locations plus stock transfers
Landed cost and weighted average cost
Inventory value report (CSV)

Start 7-day free trial

Growth

For stores that live by their purchase orders.

$99/mo

or $990/yr

Everything in Pro, plus

Supplier price lists and cost change alerts
Order by dates from real supplier lead times
Month end COGS pack
Done for you Stocky migration

Start 7-day free trial

Prices in USD, billed through Shopify. Change or cancel any time, no contracts.

FAQ

Questions people ask before they install

Can I replace my Google Sheets stocktake with Binly?

Yes, Binly provides a counting workflow that ends with an update to Shopify. You count, review the variance report and apply the result with one tap. A spreadsheet can still be useful for your own notes, but you do not need to copy the finished Binly count into Shopify by hand.

Does this stocktake app work with Shopify POS?

Yes. Binly works with Shopify POS stores and supports multiple locations. You can count the stock in your physical shop, review variances and apply the count to Shopify. For a first stocktake, choose a clear section and agree how staff will handle products moving through that area while they count.

Should I use my phone or a USB barcode scanner?

Both are supported for stock counts. A phone camera is a practical starting point when you want to walk along a rail or reach shelves around the shop. A USB barcode scanner may suit a fixed work area. Try your normal products in the first count and choose the method that suits the task.

Can I count one shelf instead of the whole shop?

Yes. Binly lets you count a shelf, a section or the whole shop. That makes it useful for checking a problem area without turning it into a full stocktake. If your mug display looks wrong, count that area, review the variances and apply the finished result to Shopify when you are satisfied.

What happens if the count does not match Shopify?

Binly shows a variance report before anything changes. Use it to investigate differences, such as a box in the stockroom or a product counted in the wrong area. Once you have checked the result, one tap applies the count to Shopify. If you need help, email me. I build Binly and answer support myself.

A stocktake app for the shelves you actually need to count

Built around the shelf you are looking at

Start with the section that keeps causing trouble

How to count stock and check it before applying

Give each person a clear patch of the shop

Keep the next delivery from undoing the count

From install to your next reorder

See the screen behind the workflow

Simple, honest pricing

Questions people ask before they install

Try it on a real shelf today